On December 28, 2017, happy couples lined up at the Hall of Records building in San Bernardino, CA to say “I do” just before the new year commenced. Across the hall at the Recorder’s office, property owners filled the lobby to record last minute documents.
2017 was a very busy year for the San Bernardino County Recorder-Clerk, with December 28th being one of the busiest days.
“The last business day of the year is one of the more popular days for people to come and get married,” said Brad Ihle, a Lead Document Classifier.
The San Bernardino County Clerk is responsible for issuing marriage licenses, birth certificates, and death certificates and also the processing of fictitious business names, among other roles. The County Clerk also conducts wedding ceremonies.
“It’s the last day of the year. A lot of people get married to close out the year. Some do it as a symbolic gesture. If nothing else, everybody is already in town for the holidays so you have plenty of guests,” he said.
Across the hall, the San Bernardino County Recorder’s Office serves as a public repository, much like a library where information is stored permanently. As an extension of the State, the Recorder also maintains all vital records consisting of birth, death, and marriage records that have occurred in San Bernardino County.
Every year, on the last business day of the year, the Recorder-Clerk is busy documenting and filing last minute documents to close out the year. All documents for 2017 had to be processed by December 28th. No exceptions.
“As an Examiner in the Recorder’s office, everything has to be processed,” said Bea Sorrell, also a Lead Document Classifier for the Recorder-Clerk. “Recording your documents is important because it is an official record of the county. We have to hold the images for over 500 years.”
Among the many accomplishments for 2017, the Recorder-Clerk:
- Recorded over 550,000 documents.
- Issued and Recorded 10,751 Marriage Licenses.
- Married over 4,788 San Bernardino County couples.
- Issued 89,846 certificates.
- Filed over 14,081 Fictitious Business Names.
- Provided 25,851 copies.
- Cataloged over 30,000 items in the Historical Archives
Although the 2017 year was filled with many high points, the Recorder was hit hard in October with the passing of Deputy Recorder Dana Gardner, a victim of the Las Vegas Mass Shooting.
“Not only did we lose her as a leader, we lost her knowledge,” said Bea Sorrell, who had known Dana for more than a decade and had developed a great friendship with. “We all are feeling it at this time. After her loss, I feel our office has came together, closer.”
Dana’s career in our County spanned over two decades and was critical to the successes felt at the Recorder’s office in 2017 and years prior. Dana spearheaded the digitization of vital records, such as birth and death certificates, dating back to 1910, providing quicker accessibility to both employees and customers. She also digitized all official documents, such as property records, dating back to 1958. Dana is dearly missed by family, friends, and co-workers.
With 2017 ending, and 2018 having arrived, the San Bernardino County Assessor-Recorder-Clerk stands ready to continue providing excellent customer service at all its offices. To learn more about ARC, visit our main website.